Constitution

Information • Constitution

Please see attached a copy of the constitution for you to download if required.

 

LUTON DUNSTABLE & DISTRICT NETBALL LEAGUE CONSTITUTION

 1. Name

1.1                 The League shall be called: Luton, Dunstable & District Netball League hereafter referred to as ‘The League’.

1.2                 The League is a member of Bedfordshire County Netball Association.

1.3                 The League is affiliated to England Netball through Bedfordshire County Netball Association.

1.4                 Should the League obtain a Sponsor, The League Committee (4.1) shall have the right to amend The League’s name to incorporate the Sponsor’s name if required.

1.5                 The Luton, Dunstable & District Netball League is responsible at all times to the Bedfordshire County Netball Association.

2. Aims and objectives

The aims and objectives of the League shall be:

2.1                To encourage and promote the game of netball.

2.2                To offer competitive opportunities in Netball.

2.3                To promote The League within the local community.

2.4                To ensure a duty of care to all members of The League: Documents relating to Code of Conduct,

                     England Netball’s Safeguarding young people in netball & Adults at risk policies are available on demand.

2.5                To provide all its services in a way that is fair to everyone in line with England Netball’s Equality

                      Policy.

2.6                Adopt England netball rules and regulations.

2.7                To employ the funds of the League as shall be deemed to be in the best interest of the members,

3. Membership & Affiliation Fees

3.1                All members shall be subject to the regulations of the constitution and by joining The League shall be deemed to accept these regulations and codes of practice that The League has adopted.

3.2                Affiliation fees are set annually by England Netball, Netball East and Bedfordshire County Netball Association. 

3.3                 League entry fees shall be paid prior to the start of The League in addition to any necessary court fees.

4. League Committee

The Officers of the League shall be:

  • Chairman
  • Vice Chairman.
  • League Secretary
  • Treasurer
  • Umpire Secretary
  • Match/Affiliation Secretary
  • Publicity Officer
  • Cup Secretary
  • Tournaments Secretary
  • Youth Development Officer
  • Committee Member 1
  • Committee Member 2

4.1                The League shall be managed through the Committee consisting of officers as listed above.

4.2                 The League committee shall consist of registered members from the Luton, Dunstable & District

                      Netball League and/or independently affiliated to England Netball, elected annually at the Annual General Meeting.

4.3                The quorum required for business to be agreed at a Committee meeting shall be 5

4.4                The Committee shall be responsible for adopting new policies, codes of practice and rules that affect the organisation of The League.

4.5                The Committee shall have powers to appoint new positions and subcommittees as necessary and appoint advisers to the Committee as necessary to fulfil its business. Co-opted members shall have no voting rights.

4.6                The League can retire any positions permanently, if the role is no longer required to achieve the League’s aims and objectives.

4.7                 The Committee shall be responsible for disciplinary hearings of members who infringe The League rules/regulations /constitution, in line with England Netball’s Disciplinary Regulations.

4.8.               Every decision at a meeting of the Committee shall be determined by a majority vote of the members present and every voting member having one vote unless they have a vested interest in the issue for discussion, whereupon they must abstain.  In the event of an equal vote the Chair of the meeting shall have a casting vote.

4.9                 The Committee shall be responsible for considering any application for membership of the League and shall decide if this application should be accepted. 

4.10              In the event of a member of the Committee resigning, the League Committee shall have the right to co-opt members to fill the vacancy for the unexpired term. Co-opted members shall have a voting right.

4.11              League Committee Meetings shall be held at least every 6 weeks during the playing season including one preseason and one end of season meeting. Only elected members shall attend Committee Meetings, invited guests may attend to discuss specific issues.

4.12              In the absence of the Chair at any meeting the Vice-Chair shall preside. In the event of the absence of both the Chair and the Vice-Chair, another Officer may preside.

4.13              The League Committee shall have the right to request a Committee Member to resign their elected position, if:

(i)            The League Committee Member is not carrying out their full designated duties

(ii)          The League Committee Member does not attend for 3 consecutive meetings. Under extenuating circumstances the League Committee reserves the right to reconsider the decision.

5. Finance

5.1                 The Financial year of the League shall be 1st June to 31st May.

5.2                 All league monies shall be banked in an account held in the name of the League.

5.3                 The League Treasurer shall be responsible for the finances of the League.

5.4                An audited statement of annual accounts shall be presented by the Treasurer at the AGM.

5.5                 An Independent Auditor shall be appointed annually at the AGM to inspect and audit the league accounts.

5.6                Any cheques drawn against League funds shall hold the signatures of the Treasurer and Chair and/or Vice-Chair.

 6. Annual General Meetings

6.1                 An Annual General Meeting shall be held annually during the month of June.

6.2                Notice of Annual General Meetings (AGM), agenda, committee nomination form and League committee proposed resolutions together with any other relevant documents shall be circulated by the League Secretary, not less than 21 clear days prior to the meeting, to all members entitled to vote.

6.3                 Voting at the AGM shall be in accordance with the England Netball Constitution – each club shall have one vote. 

6.4                 Business to be transacted at the Annual General Meeting shall be:

                       1.  To receive reports and accounts relating the past season.

                       2.  To elect League Committee Officers.

                       3. To consider any proposed resolution submitted in writing 21 days prior to the date of the AGM, which has been proposed and seconded by two clubs.

6.5                 At least two representatives from each  Club (including Committee Members) must be present at the AGM to enter the forthcoming playing season, to hand in their League Entry Form together with the appropriate fee.

 

7. Extra-Ordinary General Meeting

7.1                 An Extra-Ordinary General Meeting may be convened:

                       1.   By order of the League Committee.

                       2.   Upon written request to the League Secretary from one third or more of those members entitled to vote at the General Meeting.

                       3.   Each requisition shall state the purpose for which a meeting is required and shall set out any resolution that is desired to propose.

                       4.   The meeting shall be held within 28 days of receipt of the requisition by the League Secretary

                           14 days notice of the meeting together with any resolution proposed shall be given to every member entitled to vote.

 8. Discipline and Appeals

8.1                All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the League Code of Conduct and England Netball’s safeguarding policies.

8.2                All complaints regarding the behaviour of individual members and/or teams should be presented and submitted in writing to the League’s General email address within 14 days of occurrence.

8.3                5 members of the League Committee shall meet to hear complaints within 14 days of a complaint being lodged.

8.4                The outcome of a complaint shall be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 21days of the investigation.

8.5                 An appeal against the Committee’s decision must be received in writing by the League Secretary within 7 days and shall be considered and the outcome advised within 14 days of receipt of the appeal.

9. Dissolution

9.1                A resolution to dissolve the league can only be passed at an AGM or EGM through a majority vote of the membership.

9.2                 In the event of the League being wound up, any monies in hand shall be donated to a Charity or Organisation to be named by the League Committee in liaison with Bedfordshire County Netball Association